Privacy Policy

Last updated: July 9, 2026

This Privacy Policy describes how Fiscal Parse collects and uses your personal information. We are committed to protecting your privacy and handling your data responsibly. We want you to understand how we collect, use, and safeguard your information when you visit our website and use our services for analyzing fiscal reports and parsing Ottawa regulatory filings.

Who We Are

We operate a specialized natural language processing platform designed to help organizations analyze fiscal reports and parse regulatory filings from Ottawa jurisdictions. As the data controller, we are responsible for ensuring that your personal information is processed fairly and transparently. Our services are designed to simplify complex financial document analysis while maintaining the highest standards of data security and compliance.

Information We Collect

We collect information in several ways:

• Account registration data: name, email address, organization details, and login credentials
• Usage information: files you upload, analysis requests, search queries, and interaction patterns
• Technical data: IP address, browser type, device information, and pages visited
• Communication data: messages sent through contact forms or support channels
• Cookie and tracking data: session identifiers and preference information

Legal Basis for Processing

We process your information based on several legal grounds. First, we rely on your consent when you create an account or agree to our terms. Second, we process data as necessary to fulfill our contractual obligations to provide our services. Third, we have legitimate business interests in improving our platform, preventing fraud, and ensuring security. Finally, we may process information when required by Canadian law or regulatory authorities overseeing financial document compliance.

How We Use Your Information

We use your information to provide, maintain, and improve our services. Specifically, we use data to authenticate your account, process your document analysis requests, generate insights from fiscal reports, and personalize your experience. We analyze usage patterns to enhance platform functionality and user experience. We also use information to communicate important updates, respond to your inquiries, and comply with legal obligations. Your data helps us detect and prevent fraudulent activity and maintain the security of our systems.

Data Retention

We retain your information for specific periods based on the type of data and its purpose:

• Account information: retained for the duration of your account and up to 24 months after account closure
• Document analysis data and uploaded files: retained for 12 months after your last interaction with the platform
• Contact form messages and support communications: retained for up to 24 months after final response
• Technical logs and server data: retained for up to 12 months
• Cookie and tracking data: retained for up to 13 months unless manually cleared

After these retention periods, we securely delete or anonymize your information unless we are required by law to retain it longer.

Your Privacy Rights

You have important rights regarding your personal information. You can request access to the data we hold about you and receive a copy in a portable format. You have the right to correct any inaccurate or incomplete information. You can request deletion of your personal data, subject to certain legal exceptions. You may withdraw your consent at any time, though this will not affect the lawfulness of processing that occurred before withdrawal. You also have the right to restrict how we process your information or object to certain processing activities. If you believe we have violated your privacy rights, you can lodge a complaint with us or with the Office of the Privacy Commissioner of Canada, which is the supervisory authority for data protection in Canada.

Cookies and Tracking Technologies

We use cookies to enhance your browsing experience, maintain session security, and understand how you interact with our platform. Cookies are small files stored on your device that help us remember your preferences and login status. We use both session cookies (which expire when you close your browser) and persistent cookies (which remain longer). We also use similar technologies like web beacons for analytics purposes. You can manage cookie preferences through your browser settings, though disabling certain cookies may affect platform functionality. Please refer to our Cookie Policy for detailed information about the specific cookies we use and how to control them.

Data Security

We implement comprehensive security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. Our systems use encryption for data in transit and at rest. We maintain secure authentication protocols and regularly update our security infrastructure. We restrict access to personal information to authorized personnel only and conduct regular security audits and assessments. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security. We encourage you to use strong passwords and maintain the confidentiality of your login credentials.

Data Sharing

We do not sell or rent your personal information to third parties. We may share your information with service providers who assist us in operating our platform, such as cloud hosting providers and analytics services. These providers are contractually obligated to use your information only to the extent necessary to provide their services and maintain confidentiality. We may disclose information when required by law, court order, or government request. We may also share information to protect our legal rights, enforce our terms, or prevent harm. In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, and we will notify you of any such change.

International Data Transfers

Our platform and servers are primarily located in Canada. When we transfer data internationally, we implement appropriate safeguards such as standard contractual clauses or your explicit consent. If you access our services from outside Canada, you acknowledge that your information may be transferred to, stored in, and processed in Canada, which may have different privacy protections than your home country. By using our services, you consent to such transfers.

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by posting the updated policy on our website and updating the "Last updated" date. Your continued use of our services following such notifications constitutes your acceptance of the revised policy. We encourage you to review this policy periodically to stay informed about how we protect your information.